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Chapter
VII
Maintenance
of Accounts, Inspection of Business Premises and Accounts,
Establishment
of Check-posts and Furnishing of Information by Clearing and
Forwarding
Agents
53.
Nature of accounts to be maintained by dealers and assessees. sections 24, 28 and
29.
(1)
Every dealer shall keep separate account of sales and purchases made (i) in the
State, (ii) in the course of inter-state trade or commerce, (iii) in the course
of import into India and (iv) in the course of export out of India.
(2)
Account of sales and purchases made in the State shall be kept in respect of
different classes of goods liable to tax at different rates of tax separately.
The dealer shall maintain a ‘Day Book’ showing the following particulars of
sales and purchases made every day, namely:
¾
Sale
side/book
Note
1:- Value of goods sold shall not include tax.
Note
2:- Columns (d), (e) and (f), classify the goods according to different rates of
tax applicable. Add more columns, if necessary.
Purchase
side/book
Note
1:- Value of goods purchased on tax invoices shall not include tax.
Note
2:- In columns (d), (e) and (f), classify the goods according to different rates
of tax applicable. Add more columns, if necessary.
(3)
Every dealer who is requir ed to file annual commodity tax return under sub-rule
(3) of rule 16, shall further keep separate account of sale of each goods or
class of goods listed in Schedule II appended to these rules where such goods
are sold for the first time in the State.
Explanation.
¾
‘goods sold for the
first time’ means sale of goods, which have not been purchased from VAT
dealers in the State.
(4)
Every commission agent, broker, del-credere agent, auctioneer or any other
mercantile agent doing business as a dealer, shall maintain accounts showing:
¾
(a)
particulars of authorisations received by him to purchase or sell goods on
behalf of each principal separately;
(b)
particulars of goods purchased or of goods received for sale on behalf of each
principal each day; and
(c)
details of purchases or sales affected on behalf of each principal each day.
(5)
Every assessee who is required to deduct tax at source from payments made to
payee(s) under section 24, shall keep account of the payments made, whether by
cash, adjustment, credit to the account, recovery of dues or in any other
manner, to the payee(s) in relation to or for the execution of the works
contract(s) or the supply of goods, as the case may be. The accounts shall be
kept separately in respect of each works contract or the contract for the supply
of goods and each contractor or supplier, as the case may be. The assessee
shall, when required by the assessing authority to whom he has furnished returns
under sub-section (3) of section 24, produce the accounts before him .
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